FULL TIME OFFICE ADMINISTRATOR
Reporting to the Executive Directors

Main Role

To ensure that a range of administrative functions are carried out in an efficient, effective and timely manner.

Duties and Key Responsibilities

Provide support to Directors

Greet visitors

Answer phones/field calls

Open/distribute mail/take mail for posting

Collate and prepare monthly bulletin and email to clients

Provide support to sales & marketing team

Produce and send email/mail shots

Coordinate Website and social media site

Deal with internet queries

Help maintain databases

Assist Account Manager

Provide administrative support to Advice Line team

Order office supplies and other goods and services

Organise meetings and arrange catering

Run PO system Administer the set up of new clients

Book travel/accommodation

Facilities management including contact point for tenants

Manage stationery

Coordinate client events

Any other reasonable duties required by the Directors

Employee Specification

Minimum qualifications: Good Standard Grades (or equivelant qualifaications) in English and Maths.
Driving Licence.
Desirable: HNC or HND Administration Computer qualification.

Experience

Minimum experience: Clerical/admin role. Knowledge of Microsoft Office and use of a range of office machinery. Reception Duties.

Desirable: 2 – 3 years office experience. Database knowledge. Experience of working in professional services company. Creating and maintaining administrative systems. Use of Microsoft Publisher.

Training

Willingness to undertake appropriate training

Attitude

Ability to work as part of a team Ability to work on their own initiative with minimum supervision.

Practical and intellectual skills

Effective organisational skills including the ability to work to deadlines under pressure. Ability to use initiative and determine priorities. Computer literate.

Interested applicants should apply in writing in the first instance to:

Empire HR Ltd

Empire House
117 Grandholm Drive
Bridge of Don
Aberdeen
AB22 8AE

Tel: 01224 701383
Fax: 01224 701384
Email: info@empirehr.com